Biliran Province State University is setting a new bar in streamlining human resource operations after successfully launching the Electronic Human Resource Management Information System (eHRMIS), the first of its kind to be launched among State Universities and Colleges (SUCs) in the whole region.

The launching of eHRMIS, held on April 8 at the OP Convergence Room after months of rigorous planning and system development, was attended by University President Dr. Victor C. Cañezo, Jr., Vice President for Student and External Affairs Dr. Erwin G. Salvatierra, Vice President for Administration and Finance Engr. Vivencio Pelesco, Vice President for Academic Affairs Dr. Susan Bentor, Vice President for Research, Innovation, and Extension Services Dr. Roland Niez, school deans, directors, and unit heads.

The launching activity, led by the Human Resource Management Office, aimed to demonstrate how the system will improve employee management, HR processes and Records Management, such as payroll, and document tracking; and lay the foundation for smooth adoption and integration into BiPSU’s HR processes and Records Management.

Pioneering implementation

In his message, Dr. Cañezo mentioned that BiPSU is the first SUC in the region to implement an electronic HRMIS.

“Today, we officially launched the Electronic Human Resource Management Information System—this is a significant milestone in our pursuit of innovation and excellence,” Dr. Cañezo said.  "In fact, this initiative places BiPSU at the forefront of digital transformation among higher education institutions in the region, proving our commitment to continuous improvement and service excellence."

The eHRMIS integrates essential HR functions into a single, user-friendly platform. It covers critical areas such as recruitment, onboarding, payroll processing, performance evaluation, leave management, employee records archiving, and real-time document tracking. With this integration, BiPSU aims to eliminate redundant paperwork and minimize processing times for HR transactions.

The development of the eHRMIS took a long process. BiPSU, through the Human Resource Management Office (HRMO), led a series of benchmarking activities, consulting with institutions that had successfully integrated digital HR systems and studying their best practices in electronic HR management.

In preparation for the system rollout, the HRMO, in partnership with the Management Information Systems (MIS) Office, also conducted a series of intensive training workshops for HR personnel and administrative staff. 

These trainings covered system navigation, data privacy protocols, document management, and troubleshooting processes, ensuring that employees were well-equipped to maximize the benefits of the new system.

Dr. Cañezo also mentioned that technology should be seen as an enabler not a replacement of human potential. “As I mentioned in our previous gathering, technology is not here to replace us but to re-focus our energies on meaningful tasks,” he remarked.

The pioneer implementation is part of the university’s commitment to improve and modernize its operations to enhance efficiency and service quality.

Groundbreaking move

The groundbreaking system is poised to revolutionize the university's internal operations, enhancing efficiency, transparency, and employee experience across the institution.

One of the most notable advantages of the new system is its ability to provide real-time data and analytics, allowing the university's leadership to make more informed, data-driven decisions. With centralized access to employee records, performance metrics, and payroll histories, the administration can better allocate resources, forecast staffing needs, and streamline compliance reporting.

Moreover, employees will now have direct access to their personal employment records and HR services through a self-service portal. This empowers faculty and staff to update their information, file leave requests, and track the status of their documents anytime, anywhere—promoting transparency and enhancing employee satisfaction.

Dr. Cañezo highlighted the wider impact of the initiative, emphasizing that the eHRMIS aligns perfectly with BiPSU’s strategic goals under the WoWBiPSU 2.0 development plan. "This is more than just a technological upgrade—it is part of our holistic effort to build a smart university that embraces digital solutions to better serve our internal and external stakeholders," the university president said.

The integration of electronic systems to HR operations is also expected to bring long-term benefits including cost savings on paper supplies, printing services, and manual labor hours.

[This aligns with SDG)16: Peace, Justice, and Strong Institutions and SDG 9: Industry, Innovation, and Infrastructure.]